OFFICE MOVING HINTS KMI creates the following moving hints for you as highlighting issues to make sure the smooth and efficient office relocations. However, if you have to move in emergency or very short time, with our emergency systems KMI does have the flexibility in moving you as per your tight schedules. One Month Before Announce the move to staffs/post office/vendors/customers and relative people. Keep your employees abreast of move status, make a phone number available for move related questions or prepare (weekly) bulletins. Schedule with your phone company the relocation of phone and data lines. Decide where to place your archive, internally or externally. KMI can provide the solutions for your archiving requirements. Organize your archives, shred any “old” documents that are no longer required. Two Weeks Before Obtain Layout and confirm staffs seating plan. KMI will work for you to assign labeling area and seat code for all moved items. Confirm what to move and what to leave/dispose, notify KMI for any dangerous goods (e.g. alcohol, printing chemicals, lab bottles, etc…) Confirm exact moving date and time schedules. Assign your Moving Coordinators Arrange a meeting with KMI and all the third parties involved (e.g. IT, furniture suppliers, phone line company, etc…), determine a time-line with all involved. Arrange a meeting with KMI and your Moving Coordinators for premove training and consulting. One Weeks Before KMI deliver moving boxes & labels Staffs start to pack their personal files and belongs Reserve exclusive used cargo lift & park place at both old and new office Obtain your Moving Coordinators’ & other involved parties’ cell phone numbers, KMI will prepare a contact list for site communication. Reserve with the copier supplier to drain fluid from copier on the moving day, and larger machines must be dismantled and prepared for removal by the equipment engineers. Right Before Moving Make sure that the new building is prepared and ready to move into Confirm that the security system is in place and concierge in working order at new office Re-confirm exclusive used cargo lift and park place are ready Staffs complete packing for their own belongings and documentations and report the quantities of packed boxes to your Moving Coordinators Make sure all file cabinets, drawers are empties and locked, all keys are retained by your Moving Coordinators Make sure copiers, printers, faxes, fridges, water coolers, air-fresher etc. are all unplugged & cleaned up for packing/moving Make sure all PC are disconnected by staffs Shut down server During Moving Ensure that all your Moving Coordinators are at presence in moving sites Ensure that the key positions such as security and concierge are manned and immediately available Allow only your Moving Coordinators and involved parties directly involved with the move to be present during the move process After Moving Provide central locations for gathering empty moving boxes Have the building professionally cleaned Keep the your Moving Coordinators and involved parties active for 2 weeks following the relocations for various tasks